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The Small Office Shredder: Friend or Foe?

Junk mail, receipts, business paperwork, credit card statements, and healthcare information—the list goes on and on. But the bottom line is it’s all paperwork that needs to be shredded. You know better than to discard personal information that could be used to commit identity theft in the trash, but is tackling it with your small office shredder really any better? When will you actually get to it? How long will you spend running it through the machine? How many times will shredding too many pages cause your small office shredder to jam? Who will clean up the inevitable mess made during the process? And what do you do with all the shredded paper once you’re done?

Why Should I Ditch My Small Office Shredder?

Here are just a few reasons you may want to consider ditching your small office shredder and outsourcing your paper shredding to a certified document destruction vendor.

1. Reduced Costs: There are many ways that outsourcing paper shredding services can lead to savings. Aside from saving yourself the cost and hassle of purchasing or maintaining a small office shredder, you also eliminate the labor. Do you really want to spend your valuable time standing in front of a non commercial office shredder feeding document after document? Small, in-office shredders are known to be slow and finicky. In addition, you’ll be forced to sort through the entire stack to remove paper clips and staples. Eliminate the hassle and frustration and focus on something that makes you money.

2. Regulatory Compliance: Choosing the right professional document shredding services vendor means you have less to worry about as it relates to privacy laws and regulations. Many state and federal regulations including the Health Insurance Portability and Accountability Act (HIPAA), The Fair and Accurate Credit Transaction Act (FACTA), The Sarbanes-Oxley Act (SOX), and The Grimm-Leach-Bliley Act (GLB) require policies and procedures for shredding confidential information—as well as a verifiable and secure method to destroy confidential material. Selecting a NAID AAA Certified paper shredder will not only meet the standards set forth in these regulations it will provide you the confidence you need to know your private information is not accessible on the dark web.

3. Enhanced Privacy and Security: Convenience begets utilization. Having a locked container for paper shredding at home or in your office is easy and convenient. Everyone is more likely to follow the rules on shredding when it’s easy and accessible. Don’t allow the gray area of each individual deciding what is and isn’t confidential . If your rule is place all paper in the container you’ll never have to wonder if you’ve put yourself or your customers at risk.

Why is Shredding My Documents Important?

It’s important to destroy information prior to disposal to protect confidentiality and avoid costly fines. Finding a certified vendor to properly shred paper, hard drives, cell phones and other information containing devices will save you time, money, and future headaches. If you are interested in learning how your business would benefit from a certified information destruction company call DataShield today 402-898-5000. We are the area’s premier AAA Certified paper shredder offering both on-site and plant-based document destruction services.

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