Records Storage
Records storage for your business
Documents piling up at the office can be expensive and time-consuming to manage. Businesses with a lot of paperwork need to figure out whether storing their records with reputable third-party companies is the right choice for them.
Fortunately, DataShield makes this decision fairly easy to make by offering record management services at competitive prices. For the safest record storage Colorado, Iowa, and Nebraska have to offer, contact us today and enjoy the benefits of maintaining your documents off-site.
Does Retention Schedules Apply to Private Businesses?
State agencies and public institutions must follow the disposition and retention policies to ensure the safe and efficient management and storage of important paper records. These guidelines may vary from one state to the other.
For example, government agencies in Iowa must follow the rules implemented by the State Archives and Records Program pertaining to state records retention schedule and period.
While government institutions must follow retention and disposition schedules to ensure safe state records storage and management, these guidelines do not apply to private businesses. However, it’s crucial for such companies to store important documents for tax purposes.
What Documents or Records Should Businesses Store Off-site?
The following is a list of important documents that companies can decide to store off-site with a third-party records management company like DataShield:
- Annual business tax returns
- Payroll tax records
- Current employee files
- Job applicant information
- Ownership records
- Accounting services records
- Operational records
Why Should Businesses Consider Records Management Services?
There are several reasons why businesses should let reputable third-party record management companies handle their essential paper records. These include the following:
No Retention Periods
When hiring records management services to store and manage essential paper records, it’s important to note that there are no rules or legal guidelines that businesses should follow.
Simply partner with a reliable information management and storage company like DataShield to get started.
Save Valuable Office Space
Records management in private businesses can be an expensive endeavor. Too many documents piling up in cabinets and on shelves can take up a lot of valuable office space, which can be used for other purposes.
For the most efficient records storage Iowa, Colorado, and Nebraska have to offer, contact DataShield. We have a large warehouse with 24-hour camera surveillance where you can store all of your important paperwork.
Save Time
When a company grows, so does the paperwork. Sifting through the files can be time-consuming, distracting professionals from completing their tasks on time or achieving their goals.
At DataShield, we have a streamlined process that itemizes inventory according to serial numbers, making it easy for our professionals to find your documents whenever needed.
Protect Your Documents
Third-party records management companies store documents and reports and protect them using specialized security and fire equipment.
Our warehouse is made from durable materials that can withstand natural disasters, ensuring the safety of your documents during an adverse environmental situation.
In addition to that, we have state-of-the-art fire suppression systems that keep your paperwork safe in case of a fire breakout.
It's Crucial to Have a System in Place to Manage and Store Confidential Records, Private Documents, and Other Important Information
Choosing to outsource record management can save your business time and money, as well as the inconvenience of having to do this task yourself.
In-house record storage
DataShield offers the perfect solution for all your record storage and management needs. All you have to do is pack up the important documents that need storing, and we will do the rest.
Our professionals will securely transport your records in our secured GPS-equipped trucks to one of our DataShield facilities. Your information will remain safe and secure inside our building, which has strictly controlled access and 24-hour surveillance.
Accessing your records
If you need access to your records, you only have to request the option for same-day, next-day, or emergency retrieval and delivery. No matter the circumstance, the choice is yours!
Documents or records that should be securely stored:
- Annual business tax returns
- Payroll tax records
- Current employee files
- Job applicant information
- Ownership records
- Accounting services records
- Operational records
Why Store With DataShield?
1
Many auditors require secure documents to be stored off-site
2
Our facility provides fire and water protection, as well as 24-hour security
3
You free up space in your office and eliminate the threat of exposed information
Why Partner with DataShield?
Here are a few reasons why you should consider DataShield as your number one choice for safe off-site records management:
- We are a large company with the resources and equipment to store massive truckloads of paperwork. You don’t have to worry about running out of space. Keep sending us your documents, and we’ll manage them for you.
- At DataShield, our professionals itemize each file or box that comes into our facilities. This saves time and allows business owners easy access to their paperwork.
- We have the equipment and tools to keep your documents safe. Whether it’s an intruder or a natural disaster, our facilities are equipped with state-of-the-art security systems and advanced safety solutions to protect your important paperwork.
Looking for Reliable Records Storage? Nebraska, Iowa, and Colorado Business Owners Can Rely on DataShield!
Whether you’re a business owner in Colorado, Iowa, or Nebraska, DataShield has you covered. Contact us today to learn more about how we can keep your documents safe at our facilities!
Compliance
We are AAA NAID Certified and are the first company in Omaha to have staff members with the Certified Secure Destruction Specialist accreditation from NAID.
Start Protecting Your Documents and Data Today with DataShield
