Records Management
Records storage for your business
DataShield offers comprehensive Iowa, Nebraska, and Colorado state records management and storage. Business owners in these three states looking for help managing and storing their sensitive information and essential documents off-site should contact us for more details on these services.
The Importance of Records Management
Most businesses in the United States undermine the importance of records management. In fact, the majority of companies do not have proper processes or procedures in place that ensure the collection and storage of data.
On the other hand, when you look at public institutions, they must strictly follow certain guidelines. Each state has a department or records management division that publishes the creation and update of records retention and disposition schedules.
For example, the State Archives and Records Program in Iowa mentions the retention periods and other crucial information in regard to storing certain documents in physical form and electronic format for state agencies.
Government agencies and institutions follow the guidelines pertaining to agency records management and the destruction of records. The latter is only possible after the approval of the commission or if the retention schedule allows for such disposition.
Management of state records is crucial, as it can provide a lot of valuable information during investigations. In addition to that, it helps preserve knowledge, improve operational efficiency, and prevent leakages.
While there are no laws that directly require private businesses to maintain valuable records similar to those applicable to state agencies, it is important to do so for tax purposes. Due to limited space, they must decide which files or information to delete and which records must be retained permanently.
Expertise in Information Security Requires Knowledge of Both Data Destruction and Document Storage
Storing years’ worth of business records may require a lot of space. Fortunately, DataShield offers records storage for your company.
Simply pack up the documents you’d like us to store, and we’ll securely transport the records back to our facility in one of our secured GPS-equipped trucks.
When you need to access your records, simply request the same day, the next day, or emergency retrieval and delivery. Every option is secure from our location to yours.
Why is Off-Site Document Storage Important?
Document and record storage may not seem like the most exciting work. However, it is one of the most important processes in a business that needs to be maintained and managed.
A proper record storage system ensures your documents and electronic data are securely stored and protected at all times. Here are a few more reasons why choosing to store your documents off-site is essential:
More Space
Storing your documents on-site can take up an extensive amount of valuable space. You might think that keeping them in filing cabinets is the best way to utilize space, but it's not.
Moving your documents off-site frees up so much precious real estate on your own premises. Whether this space helps to de-clutter your working environment or it's to be utilized for other purposes, it's room for more possibilities within your company.
Security
Choosing to store your own documents makes your company vulnerable to essential records being damaged, stolen, or lost. Record storing with DataShield ensures that your sensitive files are completely protected against natural and subsidiary disasters.
Fast Access
Tracking particular documents can be a rather tricky task if stored in-house. Not to mention, searching through file cabinets for a single document can be incredibly time-consuming.
With DataShield, customers can request their documents the same day, the next day, or emergency retrieval. We will deliver them as quickly and safely as possible.
There are a variety of record storage solutions and record management companies that specialize in securely storing physical and electronic records, important documents, media tapes, and offsite valuables that can be easily accessed if necessary.
Why Store With DataShield?
1
Many auditors require secure documents to be stored off-site
2
Our facility provides fire and water protection, as well as 24-hour security
3
You free up space in your office and eliminate the threat of exposed information
Work with a Reliable Records Management Company to Keep Your Business Data Safe!
Government agencies must adhere to retention and disposition schedules. While this does not apply to private businesses, companies must maintain a physical and electronic record of their transactions and other important details. This can take a lot of space.
If you’re a business owner in Iowa, Nebraska, or Colorado state, records management should be of the utmost priority. Fortunately, DataShield can help.
With us, you don’t need to follow any disposition or retention schedules. Simply pack your essential documents and send them to our secure facility. Whenever you need to access a file, reach out to our professionals. Whether day or night, our team remains nimble and responsive to open records requests.
For efficient Iowa, Colorado, and Nebraska state records management, reach out to DataShield. Store all of your important physical documents at one of our secured facilities without worrying about the disposition and records retention schedule!
Compliance
We are AAA NAID Certified and are the first company in Omaha to have staff members with the Certified Secure Destruction Specialist accreditation from NAID.
Start Protecting Your Documents and Data Today with DataShield
